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Administrative Assistant
Location:
Toronto
Description:
Requisition ID: 194156 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Executive Assistant is responsible for providing senior administrative support for three VPs across the Global Contact Centres. Accountabilities: Support the executive in day to day management of his/her schedule by: Establishing and coordinating calendars. Arranging / scheduling appointments on behalf of the executives. Anticipating scheduling conflicts / problems and providing alternatives. Providing receptionist support by receiving / screening / referring incoming calls/visitors using a high degree of discretion. Acting on telephone / mail requests received in the VP’s absence. Support the executive with correspondence by: Dealing with correspondence as appropriate (responding, delivering, filtering based on knowledge of work). Composing correspondence for the executive’s signature. Producing material from written copy / rough notes. Proofreading work / output against source documents. Setting up / maintaining filing systems. Organize meetings / conferences by: backssing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees. Arranging bookings for boardrooms / conference rooms (internal). Arranging for equipment and materials for meetings as appropriate. Meeting with outside providers of service (conference centers / hotels / caterers). Recommending facility alternatives. Overseeing arrangements, ensuring smooth execution and backssing outcomes for future reference. Preparing invitations for sign off by the executives. Tracking responses of meeting attendees, following up as appropriate. Booking travel arrangements, ensuring all requirements are met. Provide administrative and project related support by: Verifying applicable bills/expense statements. Track completion of action items from meetings. Preparation of Service Level Agreements, organization charts. Visit ListedBuy for more information.
Company:
Scotiabank
Posted:
March 28 on ListedBuy
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Scotiabank located in United States. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Scotiabank located in United States. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.