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Administration_Accounts Payable Supervisor
Location:
Las Vegas, NV
Description:
Administration Department Accounts Payable Supervisor Hours: Monday - Thursday Status: Full Time, Exempt Reports to: Finance Director Purpose: Under the direct supervision of the Finance Director, this position will directly oversee all of the payables for the agency, including the Accounts Payable line staff, and support the Finance department with other assigned duties. Duties, Functions and Responsibilities: Oversight of Accounts Payable and maintenance of all AP files and supporting documents, including electronic files. Work with Purchasing Specialist on maintaining new or current vendor contracts. Maintain grant cost allocations and update as needed with the direction and support of the Finance Director. Review and approve all check requests & credit card requests prior to submittal to appropriate Manager, Director, or Officer for final approval and signature. New vendor setup and supporting documentation (TIN & SAM checks). Maintain all vendor files, including W-9's, SAM status, Assessor information, etc. to validate use of vendors. Verify that all vendor information on file is current, assist with yearly information return filings and responses or requests from IRS and recipient vendors. Perform daily Positive Pay on all payable transactions and clear any daily Positive Pay notifications. Responsible for AP monthly schedule ensuring all recurring monthly AP tasks & invoices are complete and troubleshoot any discrepancies. Responsible for Insurance Amortization schedule for all types of insurances. Responsible for IT Support invoice allocations and monthly review. Quarterly depreciation entries according to last completed fiscal audit and with the direction of the Finance Director and CFO. Perform various account reconciliations and work to resolve any discrepancies (includes credit card account reconciliations and other general ledger account reconciliations) Maintain prepaid schedule, refundable deposits schedule, accounts payable schedule, and others as assigned for annual financial audit reporting. Provides assistance as needed with duties relating to annual audit and 1099 reporting. Perform other duties as assigned, and assist during staff shortages. Knowledge, Skills and Abilities: Must be efficient in QuickBooks (Desktop preferred), Adobe PDF, and Microsoft Office products, including Word, Excel, Access and Outlook. Advanced experience with Excel is preferred. Must be able to multi-task. Knowledge of non-profit accounting standards, and applicable grant and accounting statutes, ordinances and codes (2 CFR 200). Requires excellent communication skills, both written and oral. Attention to detail, and the ability to work independently or as part of a team. Must be willing to cross train with other positions within the Finance Dept. Qualifications, Education and/or Equivalent Experience: Bachelor's degree in Accounting, or combination of education and experience equivalent to three years. Must have experience in contract accounting, general ledger, accounts payable and accounts receivable for a non-profit organization. Must pass a background check and pre-employment drug screening. Random drug screenings are performed. Must have a current NV driver's license and clean DMV record. Driver History Reports are required to be submitted on a quarterly basis. Experience in reviewing and understanding accounts payable contracts. Working Conditions: Work is performed in an office environment, with driving required at times. May be subject to sitting, standing, walking, bending, squatting, lifting, pushing and pulling, and simple grasping.
Company:
Help Of Southern Nevada
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administration_Accounts Payable Supervisor
Administration_Accounts Payable Supervisor is a Executive Supervisor Job at Help of Southern Nevada located in Las Vegas NV. Find other listings like Administration_Accounts Payable Supervisor by searching Oodle for Executive Supervisor Jobs.
Administration_Accounts Payable Supervisor is a Executive Supervisor Job at Help of Southern Nevada located in Las Vegas NV. Find other listings like Administration_Accounts Payable Supervisor by searching Oodle for Executive Supervisor Jobs.